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 ~ Our By-Laws ~

 BY-LAWS OF THE ANTIQUE AUTO & ENGINE CLUB OF MISSISSIPPI, INC.

Article I — Purpose

To stimulate interest in collecting, restoring and preserving old and antique (as defined by MS State Law, 25 years of age or older) vehicles, both drawn and self-propelled, combustion and steam type engines, tractors and boats. To be able to lease necessary land and buildings in order to display, renovate and store equipment. To buy and sell Club related souvenirs, mementos and appurtenances for the purpose of raising funds.

To provide venues such as Car Shows, Cruise-Ins or static displays which allow Members and or others to display their vehicles and equipment.

To operate as a non-profit organization for the beneficial interest of its members. To issue no stock, either common or preferred.

Article II — Membership

Eligibility for membership shall be decided by members at the meeting or after Application and voted upon at the same meeting.

Article III -- Dues

The fiscal year of the club shall be from October 1 of the current year Through September 30 of the following year. Membership shall if dues for the next year are not paid by December 31.

Types of Membership:

Family Membership: Annual dues for Family Membership are $20.00 and cover the entire family, including children until they reach twenty-one (21), at which time they shall be dropped from same and become eligible for single membership.

Lifetime Membership: At its discretion, the club may choose to issue complimentary

Lifetime Membership status to a member for various reasons, including (but not limited to) service to the club, length of membership and age of the member. Any proposal for Lifetime Membership shall be proposed at any general membership meeting of the organization, discussed, and voted on and approved by the majority of members in attendance at that meeting.

Article IV — Election of Officers

The following officers shall be elected to serve a term of office as shall be designated by a Board of three (3) Directors: President, Vice-president, Secretary and Treasurer. The nominating committee shall be comprised of the members from Board of Directors. The club membership can submit possible candidates to the nominating committee for consideration. These officers shall be elected in the month of November, this being done by the nominating committee approval at the regular monthly meeting in November. These officers shall assume office at the first meeting in January of the coming year. In the event of a vacancy on the Board of Directors, the President will request from the Board and the general membership nominations for a special election to fill the vacancy for the remaining term by appointment. This election should be held at the current meeting or the next regular meeting.

Article V — Duties of Officers

President: The President shall be the chief executive officer of this organization and shall also serve as Chairman of the Board of Directors. He/She shall preside at all meetings of the organization and the Board of Directors. The President may, at his/her discretion, appoint additional Vice-presidents and an assistant Secretary and Treasure from among the membership. The President may request Chairmen for the following Volunteer Standing committees from the General Membership:

1. By-Laws — this committee shall be chaired by the Vice-president

2. Cruise In and Activities (Hosted events not sponsored)

3. Spring Show (May Show – Antique Judged Show)

4. Fall Show (Open Judged Show)

5. Judging (Stock or Modified: Depends on Show and Chairman)

6. Cruisin’ the Coast (2 Club Representatives: President + 2nd Representative + 1 Alternate)

7. Club Picnic

8. Christmas Party (First Tuesday in December)

9. Historian

10. Sympathy (to mail out cards and acknowledgements for memorials for members only)

11. Yearbook

12. Property (maintain property log)

13. Other committees as the need requires.

Vice-president: If for any reason the President shall not be able to perform his/her duties, the Vicepresident shall occupy his/her position and perform his/her duties, having the same authority as the President. He/She is also Chairman of the By-Laws Committee. Secretary: The Secretary shall keep the minutes of all meetings of the organization and the Board of Directors. He/She shall be responsible for certification of By-Laws and resolutions of the Board and notifications of meetings to the membership. The Secretary shall maintain a roster of members in good standing. He/She may assist the membership with Sympathy Acknowledgement. The Secretary may file annual incorporation reports with the Secretary of State. Treasurer: The Treasurer shall receive all monies belonging to the organization and deposit same in the bank approved by the Board of Directors and shall pay out monies as authorized by the Board of Directors. No monies in excess of Two Hundred Dollars ($200.00) shall be paid out by the Treasurer without prior approval of the general membership. All checks must be signed by two approved officers of the Corporation. A Statement of Income and Expenses shall be prepared and presented to the Board of Directors and the general membership at the regular monthly meeting. The Treasurer shall file or cause to be filed all tax returns as required of the Corporation. He/She may assist the membership with sympathy acknowledgement.

Board of Directors: The Board of Directors shall consist of three (3) members in good standing. The members of the Board of Directors shall be elected by the membership on majority vote to serve for a period of three years, no two to expire in the same year. A quorum of the Board of Directors shall consist of two (2) members in good standing present at all called meetings. A simple majority rules on all voting of the Board of Directors and General Membership. The President, as Chairman of the Board of Directors shall vote on matters brought before the Board only in case of a tie vote. All references to majority vote in the By-Laws shall be understood to be simple majority. The board must perform a yearly audit of monies and properties. Findings are reported to the membership at the following club meeting.

Article VI—Succession

All officers shall be eligible to succeed themselves.

Article VII — Show Committees

All judging categories, judging, entries into and registration fees for annual car shows will be left to the discretion of the committee Chairman and members of that same show and need not have prior approval of the Board of Directors or the General Membership. The 100 Point Judging Sheet for Stock and/or Modified will be used. The Spring Show only, will honor the Prestige Awards (This award was established to recognize motorized vehicles that must score at least 95 points on the 100-point standard judging sheet at an AAECM sanctioned show. This award acknowledges the restoration and preservation of antique “Stock” vehicles.)

Article VIII—Meetings

Regular meetings of the Organization shall normally be held the first (1st) Tuesday of each month.  However, these meetings may be rescheduled at the discretion of the President with the approval of the majority of the Board of Directors. Special meetings of the Board of Directors and/or Officers may be called at the discretion of the President subject to advanced notification of three (3) days prior to meeting.

Article IX—Procedure

All meetings shall be governed by the “Roberts Rule of Order, Revised” when not in conflict with the By-Laws of the organization.

Article X – Amendments

The By-Laws of this organization may be amended at a regularly scheduled monthly meeting or at any special meeting called for that purpose by a majority vote of the members in attendance at a regularly scheduled monthly meeting.

(A) An amendment of the bylaws must be included in the minutes of the meeting , published in the monthly newsletter, and approved by a majority vote of members present at a the regularly scheduled club meeting following the meeting at which the amendment was proposed.

(B) An updated copy of the bylaws will be provided to all active club members following any amendments or changes approved by the membership.

(C) A copy of the current bylaws will be provided to all new members.

Article XI

These B-Laws shall be effective immediately upon their adoption by the majority vote of the members in attendance at a regular meeting. These By-Laws and amendments supersede all previous By-Laws and amendments thereto which are hereby rescinded. The By-Laws shall be revisited annually by the officers of the Corporation who will request active member’s participation to form a By-Laws Committee, if changes are needed.

Revised August, 2009